Purpose of data collection:

To carry out our functions as National Agency under the Erasmus + programme.

Legal basis:

Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body pursuant to Regulation (EU) No 1288/2013 of the European Parliament and of the Council of 11 December 2013 establishing Erasmus+.

What categories of data we process:

Name, contact details, application details, some limited special category data (in case additional supports are needed).

Who it is shared with:

We share data with the European Commission as required under our Erasmus+ grant agreement.

How long do we retain this data?

HEA follows EC guidelines for retention of data, and this is reflected in our Records Management Policy. We will not process your data for longer than is necessary to meet the purpose for which we collect it.

Technical & organisation measures to protect personal data:

In order to protect your personal data, the HEA as National Agency has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

Contact information: You may contact the HEA’s DPO via dataprotection@hea.ie, or you may contact the Data Protection Officer data-protection-officer@ec.europa.eu with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.

How do we support data protection rights? You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular, the right to access your personal data and to rectify them in case your personal data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, restrict the processing your personal data, and object to the processing. You have the right to object to processing your personal data, which is lawfully carried out pursuant to Article 5(1)(a) on grounds relating to your particular situation.

You have a right to withdraw your consent for management (modification) of your data included in the organisational data by the National Agencies; this applies to the processing of personal data of organisations’ contact persons and authorised users. Your rights may be restricted based on objectives of public interest of the Union, in particular the objectives of the financial interest of the Union, including budgetary matters. In addition, your rights may be restricted to safeguard monitoring, inspection, or regulatory function connected to the exercise of official authority of the Union body based on Art. 132(1) of Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union. Archiving sample data, which includes your personal data, beyond the retention period provides the controller with derogations from the rights referred to in Articles 17 (right of access by the data subject), 18 (right to rectification), 20 (right to restriction of processing), 21 (notification obligation regarding rectification or erasure of personal data or restriction of processing), and 23 (right to object) subject to the conditions and safeguards referred to in Article 13 (safeguards relating to processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes).

How can I exercise my rights?

You can exercise your rights by contacting the Data Controller (eu-erasmus-esc-personal-data@ec.europa.eu) or, in case of conflict, the Data Protection Officer of the European Commission (data-protection-officer@ec.europa.eu). If necessary, you can also address the European Data Protection Supervisor.  Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e., their Record reference(s) as specified under the section below) in your request.

Use of Cookies

The HEA does not use Cookies to identify your personal information or to detect your subsequent visits to our website.

European Commission Privacy Notice

Please click here to access the European Commission Privacy Notice

European Commission Mobility Tool Privacy Statement

The European Commission Mobility Tool Privacy Statement can be found here

 

 

Cookies

Cookies are files which are transferred to your device[1] hard disk by a website. Cookies can store information about your preferences and other information which you need when you visit a website. EurIreland.ie uses cookies to monitor our website traffic, to ensure better service levels and in order to provide you with certain features such as the customised delivery of certain information. Non-necessary cookies are only set if you give your consent, these cookies provide us with analytics data about visits to our website.

What is a cookie?
Cookies are small pieces of information that are placed on your device by a website that you visit. Cookies can store information about your preferences and other information that can be read by the website on any subsequent visit by you. The information stored in a cookie relates to how you browse the website and allows the website to remember you and your preferences when you return to it. More information on cookies, including how to disable cookies, can be found on aboutcookies.org.

Types of Cookies
Session cookies only last for the duration of your visit to the website, and are deleted when you close your browser.

Persistent cookies remain after you have closed your browser, and allow a website to remember your actions and preferences when you return.  These cookies are only used when you have given your consent for them.

How does EurIreland.ie use cookies?
The HEA uses cookies for analytics so it can track the number of visits to the website, the county location of that visit, the type of browser you are using etc. This information is used on an aggregate, and not an individual, basis to help provide visitors with a better experience of our website. These cookies is set based on your consent.

There is also a cookie set when closing the cookie consent notification so you do not need to close it every time you visit the website.  This cookie is necessary and is not based on consent.[2]

The HEA will not personally identify visitors and will not use cookies to contact you. We are committed to respecting your privacy at all times.

Cookies do not in any way compromise the security of your computer.

 

Cookies in use:

All statistics cookies are based on consent.

Cookie Name	Purpose	Session / Persistent	Expiry Period	Cookie Type	First / Third Party	Name of Third Party (if applicable)
_cfduid	Identify individual clients behind a shared IP address and apply security settings.	Persistent	11 months	Necessary.	Third party	Highcharts
_ga	Google Analytics	Persistent	Self-resetting (-1 day)	Statistics	Third Party	Google Analytics
_gid	Google Analytics	Persistent	Self-resetting (0 days – same time as refresh)	Statistics	Third Party	Google Analytics
_gat	Google Analytics	Persistent	Self-resetting (1 day from refresh time)	Statistics	Third Party	Google Analytics
YSC	YouTube	Session	Session	performance	Third Party	YouTube
GPS	YouTube	Session	Session	analytics	Third Party	YouTube
VISITOR_INFO1_LIVE	YouTube	Persistent	180 days	Preference, Video, advertising	Third Party	YouTube
PREF	YouTube	Persistent	243 days	Preference, video	Third Party	YouTube
IDE	Advertising cookie for YouTube	Persistent	1 year	advertisement	Third Party	Doubleclick.net (YouTube)

 

You can configure your browser to block cookies.

While we process cookies based on consent, you can also manage your cookie settings varies from browser to browser. You can find more information about how to change your cookie settings from your browser’s help menu.

For Internet Explorer™: https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies

For Safari™:  https://support.apple.com/en-ie/guide/safari/manage-cookies-and-website-data-sfri11471/mac

For Chrome™: https://support.google.com/chrome/answer/95647?co=GENIE.Platform%3DDesktop&hl=en

For Firefox™: https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences

For Opera™: https://help.opera.com/en/latest/web-preferences/#cookies

For more information about cookies and how to manage them, you can visit the website of the Irish Data Protection Commission https://www.dataprotection.ie/

 

[1] A device in this context can be a PC, a mobile device or any other device that can store information.

[2] Please refer to the E-Privacy Regulation for more information.